Organisational information

Important dates and fees

Key deadlines (before the event)

• Registration opens: November 2025
• Early-bird registration ends: 15 March 2026
• Abstract submission deadline: 15 April 2026
• Deadline to register as an active participant (with a contribution): 15 April 2026
• Notification of acceptance (decision): by 15 June 2026
• Registration closes: 31 July 2026

Event week – at a glance

• Welcome Cocktail: 23 August 2026
• Conference begins: 24 August 2026
• Optional tours (social programme): 26 August 2026
• Gala Dinner: 27 August 2026
• Conference ends: 28 August 2026

The registration fee includes:

• access to the scientific programme,
• access to the partner & sponsor exhibition,
• all printed materials, including the abstract book with the detailed conference programme,
• refreshments and beverages during coffee breaks,
• lunches (except Wednesday, 26 Aug 2026),
• access to the Welcome Cocktail (Sunday, 23 Aug 2026),
• 21% VAT

The registration fee DOES NOT include:

• Optional tours (social programme) — €25 / €70 (booked separately),
• Gala Dinner — €80 (separately ticketed),
• Accommodation and any related costs,
• Travel/transport (to/from Brno, local transfers),
• Visa fees and travel/health insurance,
• Wednesday lunch (26 Aug 2026)
  

Invoicing timeline (information)

• Invoices will be issued starting in January 2026.
• If you register in 2025: your invoice will be sent at the beginning of January 2026.
• If you register from January 2026 onward: your invoice will be sent within 14 days of registration (unless otherwise agreed).

How to pay

To pay your registration fees and additional services (e.g. social events), you can choose between:

• bank transfer / invoice (no payment gateway fee), or
• online card payment via Stripe.

When you choose to pay by card via Stripe, a card processing fee charged by Stripe is automatically added on top of the price of the services (registration, social programme, etc.). This fee corresponds to Stripe’s charges to the congress organiser for securely processing your payment; the organiser does not profit from this fee.

What fees to expect when you pay via Stripe

The exact fee depends on the country where your card was issued and whether currency conversion is required. Typically:

• Cards issued in EU/EEA countries (standard and premium cards, payment in EUR, no currency conversion):
  Stripe fee is usually 1.5–1.9% of the total amount
• a fixed amount of approx. 0.25 EUR per transaction.
• Cards issued in the United Kingdom and outside the EU/EEA:
  Stripe fee is usually 2.5–3.25% of the total amount
• a fixed amount of approx. 0.25 EUR per transaction.
• Currency conversion (where applicable):
  in some cases Stripe applies an additional approx. +2% for currency conversion (for example, if the card currency differs from the charge/settlement currency).

What you will see during payment

• The exact Stripe fee will always be shown on the payment summary page before you confirm the payment.
• The amount you confirm is the final amount charged to your card (services + Stripe processing fee).
• If you prefer not to pay this card processing fee, you can choose bank transfer instead (any bank charges for international transfers are borne by the participant).

Accommodation

Accommodation reservations
Accommodation at preferential conference rates is available until 1 July 2026 or until capacity is reached (first-come, first-served). Please indicate your accommodation in the registration form, or email your request to rekova@solen.cz After the above date, availability and rates cannot be guaranteed; requests will be handled case-by-case.

Your accommodation request must include:

• Accommodation dates (check-in & check-out) and number of nights
• Room type (single / double / twin; specify one bed or two separate beds)
• Name and surname of the additional guest in the room (if applicable)
• Invoicing details if different from the registration billing details
• Invoicing details of the second guest (if the room will be split-billed)

Accommodation — Changes & Cancellations

• All changes to your accommodation reservation, or any cancellation, must be sent by email to the Conference Secretariat at rekova@solen.cz. Phone cancellations or changes will not be accepted.
• Do not contact the hotel directly. All amendments are handled exclusively by the Secretariat.

Cancellation fees (based on days before arrival):

• More than 60 days: 25% of the total accommodation price
• 59–30 days: 50% of the total accommodation price
• 29–15 days: 75% of the total accommodation price
• Less than 14 days: 100% of the total accommodation price

No-show: 100% of the total accommodation price. Your reservation will be held until 12:00 (noon) the next day, after which it will be cancelled. If your arrival changes, please notify the Secretariat in advance.

Early departure / interrupted stay: If not attributable to the accommodation intermediary, no refund is provided for unused nights.

Note: The local stay tax is included in the accommodation price.

Social programme and optional tours

Welcome Cocktail — Sunday, 23 August 2026 (evening, time TBA)

• Who: All registered participants
• Price: Included in the registration fee
• Tentative venue: Monastery (Opatství) — see details: https://www.opatstvibrno.cz/
  
• Timing: Evening; the exact start time will be announced closer to the date
• Attendance confirmation: Please select Yes / No in the registration form so we can plan capacities
  

Optional tours (social programme) — Wednesday, 26 August 2026

• Who: All registered participants (optional)
  
• Timing: Full-day (indicative return by ~18:00–18:30; exact schedule TBA)*
• Lunch: No hotel lunch is provided on this day; each tour includes a lunch stop (details to follow)**
• How to choose: Select one option (or No tour) in the registration form
• Information for participants: Those who sign up will receive detailed itineraries and logistics by email
  

• Information is subject to change and refinement based on final arrangements. Further details will follow as the event approaches, and participants will be kept informed.
• All tours have limited places — please book as early as possible. Selection is first-come, first-served.

1. ARCHITECTURE

Highlights (preliminary):

• Guided visit at Sonnentor Čejkovice + lunch stop
• Walk through the Lednice castle park
• Stroll in Mikulov (castle area and historic centre)
• Target return: ~18:30 (TBA)
• Price: 70 EUR per person

2. CITY

Highlights (preliminary):

• Meet after lunch in Černá Pole
• Mendel University Botanical Garden
• Walk via the Villa Tugendhat garden area towards the Children’s Hospital
• Tram to Moravské náměstí; walk via Zelný trh to the Petrov terraces viewpoint
• Target return: ~18:30 (TBA)
• Price: 25 EUR per person
  

3. NATURE

Highlights (preliminary):

• Křtiny Arboretum & church + lunch stop
• Výpustek Cave
• Macocha abyss viewpoint
• Target return: ~18:30 (TBA)
• Price: 70 EUR per person

4. WATER 

Highlights (preliminary):

• Morning meet-up at tram stop “Přístaviště”
• Brno dam area and dam viewpoint; lunch at the marina
• Boat ride to Veveří with commentary about the reservoir
• Visit the exterior of Veveří Castle; short refreshment break
• Boat ride back; target return: ~18:00 (TBA)
• Price: 70 EUR per person
  

Gala Dinner — Thursday, 27 August 2026

• Who: All registered participants (optional)
• Price: 80 EUR per person
• Timing: Evening; the exact start time will be announced closer to the date
• Venue: To be confirmed; details will be published closer to the event
• How to join: Please select Join / Skip in the registration form

Notes: Information is subject to change and refinement based on final arrangements. Further details will follow as the event approaches, and participants will be kept informed.